Effective Date: 12 June 2025

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Candii Screening (“we”, “our”, “us”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website and use our services.

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1.⁠ ⁠Who We Are

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Candii Screening operates as an introductory service and background screening broker. We collect information from organisations seeking background check providers and share this information with suitable third-party providers for business development purposes.

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For data protection purposes, Candii Screening acts as a data controller when collecting your information, and a data processor on behalf of our Partners where applicable.

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2.⁠ ⁠Information We Collect

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We may collect the following types of personal and business data through our lead capture forms or other communications:
    •    Name
    •    Job title
    •    Company name
    •    Business email address
    •    Business telephone number
    •    Company headcount and industry
    •    Types of background checks required
    •    Any additional details provided in free text fields

We do not knowingly collect sensitive personal data (e.g., criminal convictions, health information, etc.) via our website.

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3.⁠ ⁠How We Use Your Information

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We process your personal data to:
    •    Match your business needs with appropriate background screening providers;
    •    Share your information with one or more relevant Partners so they can contact you;
    •    Maintain a record of inquiries and communications;
    •    Improve our services and understand demand patterns.

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4.⁠ ⁠Legal Basis for Processing

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We rely on the following lawful bases under the UK GDPR:
    •    Legitimate Interests: To operate our business and facilitate introductions between employers and screening providers.
    •    Consent: Where you explicitly consent to be contacted by us or our Partners.
    •    Legal Obligation: To comply with legal or regulatory requirements, if applicable.

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5.⁠ ⁠Who We Share Your Data With

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We may share your data with:
    •    Pre-vetted third-party background check providers (“Partners”) who are relevant to your stated needs;
    •    Service providers that help us manage our website and data (e.g., CRM platforms, web hosting providers).

We do not sell your personal data to any third party.

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6.⁠ ⁠International Data Transfers

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We aim to keep all personal data within the UK or EEA. If data is transferred outside of these areas, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses.

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7.⁠ ⁠Data Retention

We will retain your data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law. Typically, this is up to 12 months after the last contact unless you request otherwise.

 

8.⁠ ⁠Your Rights

Under the UK GDPR, you have rights including:
    •    The right to access your data
    •    The right to rectification
    •    The right to erasure (in certain circumstances)
    •    The right to restrict processing
    •    The right to data portability
    •    The right to object to processing

To exercise any of these rights, please contact us at [Insert Email].

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9.⁠ ⁠Security

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

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10.⁠ ⁠Cookies and Analytics

We may use cookies and tracking technologies to enhance your browsing experience and collect anonymised data about website usage. You can manage cookie preferences through your browser settings.

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11.⁠ ⁠Third-Party Links

Our site may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies separately.

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12.⁠ ⁠Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page, and where appropriate, we will notify you directly.

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13.⁠ ⁠Contact Us

For questions about this Privacy Policy or to make a data rights request, please contact:

Candii Screening
Email: info@candii.org
Registered Address: 2 Longley Lane, Spondon, Derby DE21 7AT

If you have concerns about how we handle your data, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.